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Add Project Tasks to Google Sheets with GPT-4.1-mini Chat Assistant

n8nn8n13 modulesv1.0
SlackNotionAirtableGoogle SheetsOpenAIOutlook

Let your team create, track, and manage project tasks through natural conversation. This workflow uses an AI Project Manager Agent that chats with users, gathers the task details it needs, and automatically adds them to a Google Sheet. --- ✅ What this template does - Lets you chat naturally with an AI to add new project tasks - Automatically detects if the user wants to create or update an item (updates coming soon) - Collects Task, Description, and Status fields

At a glance

Add Project Tasks to Google Sheets with GPT-4.1-mini Chat Assistant is a ready-made n8n workflow you import as a workflow JSON file — no build required. It connects Slack, Notion, Airtable, Google Sheets. It's free to download. Follow the 5-step import below to go live in minutes.

Platform
n8n
Connects
Slack, Notion, Airtable, Google Sheets, OpenAI, Outlook
Modules
13
Price
Free
Version
v1.0
Add Project Tasks to Google Sheets with GPT-4.1-mini Chat Assistant workflow diagram

About this workflow

Let your team create, track, and manage project tasks through natural conversation. This workflow uses an AI Project Manager Agent that chats with users, gathers the task details it needs, and automatically adds them to a Google Sheet. --- ✅ What this template does - Lets you chat naturally with an AI to add new project tasks - Automatically detects if the user wants to create or update an item (updates coming soon) - Collects Task, Description, and Status fields — allows “don’t know” responses - Appends new entries directly into your connected Google Sheets - Provides real-time confirmation when the task is added > Trigger: n8n Chat Trigger > Integrations: OpenAI GPT-4.1-mini + Google Sheets (OAuth2) --- 🧠 How it works 1. The Chat Trigger starts a chat with the user. 2. The AI Project Manager Agent asks guiding questions to gather the task name, description, and status. 3. When all fields are complete (all Info = Yes), the data is passed to the Google Sheets node. 4. The task is automatically added to your project tracker sheet. 5. The AI confirms completion in chat. --- ⚙️ Setup instructions 1. Connect OpenAI 1. Go to OpenAI Platform → copy your API key. 2. In n8n, create New Credentials → OpenAI API and paste your key. 3. Ensure your account has active billing under OpenAI Billing. 2. Connect Google Sheets (OAuth2) 1. In n8n → Credentials → New → Google Sheets (OAuth2) 2. Sign in with your Google account and grant access. 3. Select your spreadsheet and tab (e.g., “Tasks”) when prompted. - Example sheet: 3. Test your chat Click Execute Workflow, then start chatting: > “Add a task for reviewing the project report tomorrow.” The agent will ask questions if needed, then add the record to your sheet. --- 🧩 Customization ideas - Add a Date Added or Assigned To column to the Google Sheet - Integrate with Slack or Outlook to message assigned users - Extend the agent to support task updates and deletes - Replace Google Sheets with Airtable or Notion if preferred --- 🪄 Requirements - n8n version ≥ 1.100 - OpenAI API key - Google Sheets account --- 📬 Contact Need help customizing this (e.g., adding deadlines, linking to Notion, or Slack notifications)? - 📧 robert@ynteractive.com - 🔗 Robert Breen - 🌐 ynteractive.com

n8n

How to import this n8n workflow

  1. 1

    Download the workflow JSON file after purchase.

  2. 2

    Open n8n → click the menu → Import from File.

  3. 3

    Select the downloaded JSON and import.

  4. 4

    Set up credentials for each node that requires them.

  5. 5

    Click Execute Workflow to test, then activate.

Setup guide

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