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Automate salon appointment management with WhatsApp, GPT & Google Calendar

n8nn8n56 modulesv1.0
AirtableWhatsAppGoogle CalendarGemini

Multi-Agent AI WhatsApp Bot for Service Businesses Transform your salon/service business with this streamlined WhatsApp automation system featuring Claude integration, zero-setup database management, and intelligent conversation handling. How it works - Claude MCP Integration - Direct connection to Claude Sonnet 4 via Model Context Protocol - Streamlined 2-Agent System - Booking Agent and Admin Agent (simplified from 5 for better reliability) - GPT-5 Mini Primary with Gemini 2.5 Flash backup for

At a glance

Automate salon appointment management with WhatsApp, GPT & Google Calendar is a ready-made n8n workflow you import as a workflow JSON file — no build required. It connects Airtable, WhatsApp, Google Calendar, Gemini. It's free to download. Follow the 5-step import below to go live in minutes.

Platform
n8n
Connects
Airtable, WhatsApp, Google Calendar, Gemini
Modules
56
Price
Free
Version
v1.0
Automate salon appointment management with WhatsApp, GPT & Google Calendar workflow diagram

About this workflow

Multi-Agent AI WhatsApp Bot for Service Businesses Transform your salon/service business with this streamlined WhatsApp automation system featuring Claude integration, zero-setup database management, and intelligent conversation handling. How it works - Claude MCP Integration - Direct connection to Claude Sonnet 4 via Model Context Protocol - Streamlined 2-Agent System - Booking Agent and Admin Agent (simplified from 5 for better reliability) - GPT-5 Mini Primary with Gemini 2.5 Flash backup for cost-effective processing - Multi-Media Support - Handles text, voice (Whisper transcription), images, and PDFs with cost extraction - Smart Acknowledgments - "One moment...", "Let me check availability..." during processing - Rate Limiting & Spam Protection - Configurable limits (default: 100 msg/hour) with professional UX Zero-Setup Database Management - Autonomous Airtable Creation - Bot creates all necessary tables automatically - Complete CRUD Operations - Create, edit, delete services and settings via WhatsApp - Dynamic Business Configuration - Modify hours, pricing, services conversationally - Friend Booking Support - "Book for my friend Sarah" functionality Set up steps - WhatsApp Business API setup (detailed instructions included) - Airtable Base ID extraction (store in Redis or hardcode - recommended) - Google Calendar integration for scheduling - Redis for caching, rate limiting, and conversation memory - MCP Server deployment for Claude integration - Whatsapp for notifications Key Features - Booking Limit Control - Default 6 appointments per customer (configurable in workflow) - Service Name Matching - GPT-5 Nano workflow for cost-optimized service recognition - 24-Hour Advance Reminders - Automatic WhatsApp reminders sent at 8 PM - Conversation Memory maintains context across interactions - Error Resilience with backup models and graceful failure handling Perfect for salons, spas, clinics, consulting services, or any appointment-based business. Complete business setup happens through conversational commands - no manual database configuration required.

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How to import this n8n workflow

  1. 1

    Download the workflow JSON file after purchase.

  2. 2

    Open n8n → click the menu → Import from File.

  3. 3

    Select the downloaded JSON and import.

  4. 4

    Set up credentials for each node that requires them.

  5. 5

    Click Execute Workflow to test, then activate.

Setup guide

Setup guide included

Purchase to unlock the full step-by-step guide

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  • JSON blueprint — instant download
  • Setup guide PDF included
  • 5 downloads · valid 30 days
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