AutomationMart
Home/Browse/Automate sprint planning with OpenAI, Google Calendar, and Gmail for agile teams
n8n

Automate sprint planning with OpenAI, Google Calendar, and Gmail for agile teams

n8nn8n42 modulesv1.0
GmailGoogle SheetsJiraOpenAIGoogle Calendar

Who is this for? This workflow is designed for Scrum Masters and Agile Coaches who prepare and coordinate Sprint Planning sessions, using Google Calendar, Google Sheets, and OpenAI. 🧩 What problem is this workflow solving? It solves the manual and time-consuming task of collecting, validating, and preparing backlog items for sprint planning—especially when coordinating with distributed teams or large product backlogs. ⚙️ What this workflow does Every week, the workflow: - Detects if a Sprint Pla

At a glance

Automate sprint planning with OpenAI, Google Calendar, and Gmail for agile teams is a ready-made n8n workflow you import as a workflow JSON file — no build required. It connects Gmail, Google Sheets, Jira, OpenAI. It's free to download. Follow the 5-step import below to go live in minutes.

Platform
n8n
Connects
Gmail, Google Sheets, Jira, OpenAI, Google Calendar
Modules
42
Price
Free
Version
v1.0
Automate sprint planning with OpenAI, Google Calendar, and Gmail for agile teams workflow diagram

About this workflow

Who is this for? This workflow is designed for Scrum Masters and Agile Coaches who prepare and coordinate Sprint Planning sessions, using Google Calendar, Google Sheets, and OpenAI. 🧩 What problem is this workflow solving? It solves the manual and time-consuming task of collecting, validating, and preparing backlog items for sprint planning—especially when coordinating with distributed teams or large product backlogs. ⚙️ What this workflow does Every week, the workflow: - Detects if a Sprint Planning event is coming up. - Retrieves relevant backlog items marked as “Ready for Sprint Planning” or “Active in Sprint.” - Checks each user story against the Definition of Ready (DoR) using AI. - Adds AI-generated feedback per story in the backlog. - Drafts a personalized preparation email for the team and sends it after Scrum Master approval. - Optionally, generates Sprint Goal suggestions for the Product Owner. 🚀 Setup Connect your Google Calendar, Sheets, and Gmail accounts. Then configure variables like event names, sheet names, and email addresses in the “Start Here” node. 🛠️ How to customize this workflow to your needs - Swap Google Sheets with Jira or another tool. - Adjust status filters and column mappings. - Tweak AI prompts for tone, language, or preferred practices. - Change email logic for different approval flows. 🔥 Unique Selling Points (USPs) - Validated by a Scrum Master with 10+ years of experience - AI-driven backlog validation and email drafting. - Weekly automation with human approval loops. - Clear, structured output aligned with agile best practices. - Fully customizable for any Scrum environment.

n8n

How to import this n8n workflow

  1. 1

    Download the workflow JSON file after purchase.

  2. 2

    Open n8n → click the menu → Import from File.

  3. 3

    Select the downloaded JSON and import.

  4. 4

    Set up credentials for each node that requires them.

  5. 5

    Click Execute Workflow to test, then activate.

Setup guide

Setup guide included

Purchase to unlock the full step-by-step guide

Related N8n workflows

Create Jira Software issues from new Zistemo tasks

Every time a new task is created in Zistemo, Make will automatically create a new issue in Jira Software.

Free

Generate PDF business proposals with Google Gemini and PDF Generator API

AI-Powered Automated Proposal & Lead Management System This advanced n8n workflow automates the transition from "Raw Lead" to "Sent Proposal." By integrating Email Verification, Large Language Models (LLMs), and Document Automation, it eliminates manual data entry and ensures that every proposal sent is personalized, professional, and delivered to a verified address. 🛠️ How It Works 1. Data Intake & Validation The workflow is triggered via a Webhook. Before any processing occurs, the data passes

Free

[AI Tools 101] AI Summarisation with OpenAI and Google Sheets

Learn how to automate content summarisation using OpenAI's GPT models. This template is part of the [AI Tools 101 YouTube course series](https://www.youtube.com/watch?v=htApI1WhnpE&list=PLrED3I754LhmTtlldfGklaEMh-ZaCa3EK&index=4&ab_channel=Make), providing step-by-step guidance to streamline your workflow with AI-powered summarisation. Follow along to effortlessly generate concise summaries from your data.

Free

Send Gmail messages via Mixmax from new Google Forms responses

Every time a new response is entered on your Google Form, Make will automatically send Mixmax message to Gmail you specify.

Free

Keep track of every Dialpad call in Google Sheets

Every time a call is ended in Dialpad, Make will automatically keep track of the call data and save it in Google Sheets. The template uses [this example spreadsheet](https://docs.google.com/spreadsheets/d/19cGQ_58l0pl-j5l0OTpryf9707vQJmrNpXqWlvQjC3Y/edit?usp=sharing).

Free

Log meal nutrients from Telegram to Google Sheets using an AI agent

Who is this for? This workflow is ideal for individuals focused on nutrition tracking, meal planning, or diet optimization—whether you’re a health-conscious individual, fitness coach, or developer working on a healthtech app. It also fits well for anyone who wants to capture their meal data via voice or text, without manually entering everything into a spreadsheet. What problem is this workflow solving? Manually logging meals and breaking down their nutritional content is time-consuming and ofte

Free

Create a Google Analytics data report with AI and sent it to e-mail and Telegram

What this workflow does This workflow retrieves Google Analytics data from the last 7 days and the same period in the previous year. The data is then prepared by AI as a table, analyzed and provided with a small summary. The summary is then sent by email to a desired address and, shortened and summarized again, sent to a Telegram account. This workflow has the following sequence: 1. time trigger (e.g. every Monday at 7 a.m.) 2. retrieval of Google Analytics data from the last 7 days 3. assignmen

Free

Recipe recommendation engine with Bright Data MCP & OpenAI 4o mini

Notice Community nodes can only be installed on self-hosted instances of n8n. Who this is for Recipe Recommendation Engine with Bright Data MCP & OpenAI is a powerful automated workflow combines Bright Data's MCP for scraping trending or regional recipe data with OpenAI 4o mini to generate personalized recipe recommendations. This automated workflow is designed for: Food Bloggers & Culinary Creators : Who want to automate the extraction and curation of recipes from across the web to generate co

Free

Reviews

No reviews yet

Be the first to buy and share your experience.

Leave a review

Sign in to share your experience with this workflow.

Log in to review
Free
No ratings yet

Create a free account to purchase workflows.

  • JSON blueprint — instant download
  • Setup guide PDF included
  • 5 downloads · valid 30 days
  • Works with n8n

Need help setting this up?

Book a 3-hour live setup session with an Agility consultant.

₹2,499/ session
3 hrs · video call
  • Configure live on Google Meet / Zoom
  • Free follow-up if workflow has defects
  • Platform expert assigned to you
Book installation session
Free