Automate sprint planning with OpenAI, Google Calendar, and Gmail for agile teams

Who is this for? This workflow is designed for Scrum Masters and Agile Coaches who prepare and coordinate Sprint Planning sessions, using Google Calendar, Google Sheets, and OpenAI. 🧩 What problem is this workflow solving? It solves the manual and time-consuming task of collecting, validating, and preparing backlog items for sprint planning—especially when coordinating with distributed teams or large product backlogs. ⚙️ What this workflow does Every week, the workflow: - Detects if a Sprint Planning event is coming up. - Retrieves relevant backlog items marked as “Ready for Sprint Planning” or “Active in Sprint.” - Checks each user story against the Definition of Ready (DoR) using AI. - Adds AI-generated feedback per story in the backlog. - Drafts a personalized preparation email for the team and sends it after Scrum Master approval. - Optionally, generates Sprint Goal suggestions for the Product Owner. 🚀 Setup Connect your Google Calendar, Sheets, and Gmail accounts. Then configure variables like event names, sheet names, and email addresses in the “Start Here” node. 🛠️ How to customize this workflow to your needs - Swap Google Sheets with Jira or another tool. - Adjust status filters and column mappings. - Tweak AI prompts for tone, language, or preferred practices. - Change email logic for different approval flows. 🔥 Unique Selling Points (USPs) - Validated by a Scrum Master with 10+ years of experience - AI-driven backlog validation and email drafting. - Weekly automation with human approval loops. - Clear, structured output aligned with agile best practices. - Fully customizable for any Scrum environment.