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PDF invoice data extraction & tracking with Google Drive, Claude AI & Telegram

n8nn8n10 modulesv1.0
Google SheetsOpenAIGoogle DriveTelegram

Invoice Intake & Notification Workflow This automated n8n workflow monitors a Google Drive folder for newly uploaded invoice PDFs, extracts essential information (like client name, invoice number, amount, due date), logs the data into a Google Sheet for recordkeeping, and sends a formatted Telegram message to notify the billing team. For step-by-step video build of workflows like this: ✅ What This Workflow Does 🕵️ Watches a Google Drive folder for n

At a glance

PDF invoice data extraction & tracking with Google Drive, Claude AI & Telegram is a ready-made n8n workflow you import as a workflow JSON file — no build required. It connects Google Sheets, OpenAI, Google Drive, Telegram. It's free to download. Follow the 5-step import below to go live in minutes.

Platform
n8n
Connects
Google Sheets, OpenAI, Google Drive, Telegram
Modules
10
Price
Free
Version
v1.0
PDF invoice data extraction & tracking with Google Drive, Claude AI & Telegram workflow diagram

About this workflow

Invoice Intake & Notification Workflow This automated n8n workflow monitors a Google Drive folder for newly uploaded invoice PDFs, extracts essential information (like client name, invoice number, amount, due date), logs the data into a Google Sheet for recordkeeping, and sends a formatted Telegram message to notify the billing team. For step-by-step video build of workflows like this: ✅ What This Workflow Does 🕵️ Watches a Google Drive folder for new invoice files 📄 Extracts data from PDF invoices using AI (LangChain Information Extractor) 📊 Appends extracted data into a structured Google Sheet 💬 Notifies the billing team via Telegram with invoice details 🤖 Optionally uses Claude Sonnet AI model to format human-friendly summaries ⚙️ How It Works – Step-by-Step Trigger: Workflow starts when a new PDF invoice is added to a specific Google Drive folder. Download & Parse: The file is downloaded and its content extracted. Data Extraction: AI-powered extractor pulls invoice details (invoice number, client, date, amount, etc.). Log to Google Sheets: All extracted data is appended to a predefined Google Sheet. AI Notification Formatting: An Anthropic Claude model formats a clear invoice notification message. Telegram Alert: The formatted summary is sent to a Telegram channel or group to alert the billing team. 🧠 AI & Tools Used Google Drive Trigger & File Download PDF Text Extraction Node LangChain Information Extractor Google Sheets Node (Append Data) Anthropic Claude (Telegram Message Formatter) Telegram Node (Send Notification) 🛠️ Setup Instructions Google Drive: Set up OAuth2 credentials and specify the folder ID to watch. Google Sheets: Link the workflow to your invoice tracking sheet. Telegram: Set up your Telegram bot and obtain the chat ID. Anthropic & OpenAI: Add your Claude/OpenAI credentials if formatting is enabled. 💡 Use Cases Automated bookkeeping and invoice tracking Real-time billing alerts for accounting teams AI-powered invoice ingestion and summary

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How to import this n8n workflow

  1. 1

    Download the workflow JSON file after purchase.

  2. 2

    Open n8n → click the menu → Import from File.

  3. 3

    Select the downloaded JSON and import.

  4. 4

    Set up credentials for each node that requires them.

  5. 5

    Click Execute Workflow to test, then activate.

Setup guide

Setup guide included

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