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Plan delivery routes from Notion orders with Nominatim and email

n8nn8n10 modulesv1.0
Notion

Quick Overview This workflow collects delivery orders via an n8n form into a Notion database, then on a weekly schedule pulls pending orders, geocodes addresses with OpenStreetMap Nominatim, generates a nearest-neighbor route plan grouped by delivery day, and emails the plan as a text schedule. How it works 1. Receives a new order submission through an n8n Form trigger. 2. Generates a unique order ID, normalizes the form fields (customer, address, totals, payment status), and saves the order as

At a glance

Plan delivery routes from Notion orders with Nominatim and email is a ready-made n8n workflow you import as a workflow JSON file — no build required. It connects Notion. It's free to download. Follow the 5-step import below to go live in minutes.

Platform
n8n
Connects
Notion
Modules
10
Price
Free
Version
v1.0
Plan delivery routes from Notion orders with Nominatim and email workflow diagram

About this workflow

Quick Overview This workflow collects delivery orders via an n8n form into a Notion database, then on a weekly schedule pulls pending orders, geocodes addresses with OpenStreetMap Nominatim, generates a nearest-neighbor route plan grouped by delivery day, and emails the plan as a text schedule. How it works 1. Receives a new order submission through an n8n Form trigger. 2. Generates a unique order ID, normalizes the form fields (customer, address, totals, payment status), and saves the order as a new page in a Notion database with Status set to pending. 3. Runs on a cron schedule (Friday at 6pm) or manually to plan routes. 4. Fetches all Notion database pages where Status equals pending and converts Notion properties into a clean list of orders. 5. Geocodes each delivery address using the OpenStreetMap Nominatim API with a built-in rate limit. 6. Splits orders into Saturday and Sunday groups, orders stops using a nearest-neighbor distance heuristic, and formats a Markdown-like delivery plan that tags each stop as [PAID] or [COLLECT ON DELIVERY] and flags any geocoding failures. 7. Sends the formatted delivery plan by email using SMTP. Setup 1. Create a Notion database with properties matching the workflow (Customer Name, Order ID, Phone, Address, Items, Total, Day, Paid, Notes, Status, Received At) and ensure the Day and Status select values include Saturday/Sunday and pending/done. 2. Create and connect a Notion integration to the database, then add the Notion API credential in n8n. 3. Replace YOURNOTIONDATABASEIDHERE in both Notion nodes with your database ID. 4. Add an SMTP credential, then set the From and To addresses in the email step to real recipients. 5. Copy the production URL from the Form trigger and share it as your order intake form.

n8n

How to import this n8n workflow

  1. 1

    Download the workflow JSON file after purchase.

  2. 2

    Open n8n → click the menu → Import from File.

  3. 3

    Select the downloaded JSON and import.

  4. 4

    Set up credentials for each node that requires them.

  5. 5

    Click Execute Workflow to test, then activate.

Setup guide

Setup guide included

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