Automation workflows
Connect any email inbox to Google Sheets automatically
Log inbound email to Google Sheets automatically — parse any IMAP inbox by sender, subject, or keyword into a live spreadsheet. Buy proven workflow files, download instantly, and launch with optional expert setup help.
What are connect email to google sheets?
Connecting email to Google Sheets means every message that hits a mailbox — not just Gmail, but any IMAP inbox like Outlook, Zoho, Fastmail, or a support alias — is parsed and written to a spreadsheet automatically. AutomationMart templates use an IMAP or inbound-email trigger to watch a folder, then map the sender, subject, body, received date, and any parsed values (order number, amount, reference code) into columns. This is the workflow teams reach for when leads, order confirmations, delivery notifications, or form-to-email submissions arrive as plain email and someone is currently copying them into a sheet by hand. Because it reads by IMAP, it works with shared mailboxes and role addresses (sales@, support@) that Gmail-only tools can't touch. The template runs on Make.com, n8n, or Zapier, so you can host it wherever the rest of your automations already live. A built-in filter keeps noise out — only mail matching a sender, subject, or unread rule is captured — and an optional text parser pulls structured values out of otherwise unstructured message bodies, so the sheet stays clean and query-ready from day one.
Instant download
Get reusable workflow files immediately after purchase.
Built for operators
Use templates for sales, support, marketing, ecommerce, and reporting.
Expert setup available
Book live help when you want someone to configure it with you.
How it works
Trigger
An IMAP or inbound-email trigger watching a mailbox or folder, filtered by sender or subject
Action
A Google Sheets 'Add a Row' module with parsed subject, body, sender, and date fields
Set it up in 5 steps
- 1
Download the email-to-Sheets template for Make.com, n8n, or Zapier.
- 2
In the trigger module, enter your mailbox IMAP host, port, and app password (Outlook, Zoho, Fastmail, or any IMAP provider).
- 3
Set the folder and filter — sender address, subject contains, or unread only — so only relevant mail is captured.
- 4
Connect your Google account and map From, Subject, Body, and Received date to spreadsheet columns; add a text parser if you need to pull an order number or amount out of the body.
- 5
Send a test email to the mailbox, confirm the row appears, then activate the workflow.
The outcome
A shared or role mailbox becomes a structured, timestamped spreadsheet — sales@, support@, or orders@ emails are logged the moment they arrive, with no one re-typing them into a sheet.
Common use cases
Shared inbox leads → Sheets tracker
Watches a sales@ or info@ IMAP mailbox and logs every enquiry — sender, subject, message body, and date — to a lead tracker the whole team can sort and assign.
Order-confirmation emails → Sheets log
Parses order-confirmation or delivery-notification emails from suppliers, extracts the order number and total from the body, and appends them to an operations sheet.
Contact-form email → Sheets + alert
Captures website contact-form submissions that arrive as email, writes them to a spreadsheet, and can fire a Slack or email alert on each new row.
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Frequently asked questions
Does this only work with Gmail?
No — this template uses an IMAP trigger, so it works with any mailbox that supports IMAP: Outlook, Microsoft 365, Zoho, Fastmail, cPanel mail, and shared/role addresses. For Gmail-specific filtering, use our Gmail to Google Sheets template instead.
How do I extract a value like an order number from the email body?
The template includes a text-parser step. You give it a keyword or pattern (for example, the text before the order number) and it pulls the value into its own column. The setup guide shows two worked examples.
Will it capture attachments too?
Yes — the workflow can log attachment filenames to the sheet and optionally save the files to Google Drive or Dropbox. Enable the extra module described in the guide.