Automated Daily Outlook Calendar Meeting Digest Overall Goal This workflow automatically runs at a scheduled time (daily at 8 AM by default), calculates the current day's date range, fetches all calendar events from a specified Microsoft Outlook account for that day, formats these events into a user-friendly HTML email, and then sends this digest to a designated email address. --- How it Works (Step-by-Step Breakdown): Node: Schedule Trigger (Schedule Trigger Node) - Type: n8n-nodes-base.scheduleTrigger - Purpose: Automatically starts the workflow at a predefined time. - Configuration: - Rule > Interval > Trigger At Hour: 8 (Triggers every day at 8:00 AM according to the n8n server's timezone) - Output: Triggers the workflow execution at the scheduled time. Node: Code (Code Node) - Type: n8n-nodes-base.code - Purpose: Dynamically calculates the start and end timestamps for "today," based on when the workflow is triggered. - Configuration (JS Code): - Gets the current date and time (workflow runtime). - Sets today to beginning of current day (00:00:00). - Sets tomorrow to beginning of next day (00:00:00). - Converts these to ISO string format (e.g., 2023-10-27T00:00:00Z). - Output: JSON object with today and tomorrow ISO date strings. Node: Microsoft Outlook (Microsoft Outlook Node) - Type: n8n-nodes-base.microsoftOutlook - Purpose: Fetch calendar events from Outlook within the calculated date range. - Configuration: - Resource: Event - Filters (Custom): (OData filter to fetch events starting on or after today and before tomorrow, i.e., all today's events.) - Output: List of event objects from Outlook. Node: Edit Fields (Set Node) - Type: n8n-nodes-base.set - Purpose: Transform and simplify the event data structure from Outlook. - Configuration: Maps fields from Outlook event to new field names: - id - subject - description (from bodyPreview) - meetingstart - meetingend - attendees - meetingorganizer - meetingorganizeremail - meetinglink - Output: List of JSON objects with simplified meeting details. Node: Generate HTML (Code Node) - Type: n8n-nodes-base.code - Purpose: Generate a single HTML email body summarizing all meetings and create the email subject line. - Configuration (JS Code): - Processes all meeting items from "Edit Fields" node. - Defines generateMeetingReminderEmail function to format each meeting into an HTML "card." - Escapes HTML special characters, formats times, attendees, etc. - Concatenates all cards into a full HTML document. - Generates subject line (e.g., "🗓️ Your Meetings Today – Friday, Oct 27"). - Output: JSON object with: Node: Send Email (Email Send Node) - Type: n8n-nodes-base.emailSend - Purpose: Send the generated HTML digest email to the designated recipient. - Configuration: - From Email: test@gmail.com - To Email: akhilgadiraju@gmail.com - Subject: {{ $json.subject }} (dynamic from Generate HTML node) - HTML: {{ $json.html }} (dynamic from Generate HTML node) - Output: Email sending status. --- Sticky Notes - Update Time: Near "Schedule Trigger" node; configure trigger time as needed. - Update Email Details: Near "Send Email" node; change sender and receiver email addresses. --- How to Customize It - Schedule (Schedule Trigger node): Modify the trigger hour, minutes, or days of week to change when the workflow runs. - Date Range (Code node): Adjust JS to change date range (e.g., next business day, upcoming week). - Outlook Calendar (Microsoft Outlook node): Specify Calendar ID or refine OData filters for event selection. - Event Details (Edit Fields node): Add/remove/modify event fields extracted. - Email Appearance and Content (Generate HTML node): Change CSS styling, meeting details, or subject line logic. - No Meetings Scenario: Use an "If" node after "Edit Fields" to handle no-meeting days (e.g., send "No meetings today!" email or skip email). - Email Recipients (Send Email node): Update "From" and "To" emails; multiple recipients separated by commas. --- Error Handling - Use "Error Trigger" nodes to catch and handle failures (Outlook API, SMTP errors). - Send alerts or log errors accordingly. --- Use Cases - Automated Daily Personal Meeting Briefing: Get daily email summaries of your meetings. - Automated Team Meeting Digest: Send daily team calendar digest emails. - Proactive Daily Planning: Automatically stay informed of your day’s schedule. --- Required Credentials Add these credentials in your n8n instance under Credentials: - Microsoft Outlook (OAuth2 API): - Used by: "Microsoft Outlook" node - Credential Name in Workflow: Outlook (ID: JcYqVJwcwZIhB8oy) - Requires OAuth2 with Calendars.Read permission. - SMTP: - Used by: "Send Email" node - Credential Name in Workflow: SMTP account (ID: vCexcphurglwGBfk) - Requires SMTP server details (host, port, username, password). Ensure these credentials are configured correctly with required permissions. Activate the workflow for scheduled execution. --- Made with ❤️ using n8n by Akhil.
