AutomationMart
Home/Browse/Extract and organize receipt data for expense tracking with VLM Run and Google
n8n

Extract and organize receipt data for expense tracking with VLM Run and Google

n8nn8n5 modulesv1.0
SlackGoogle SheetsGoogle DriveXeroQuickBooks

Transform your expense tracking with automated AI receipt processing that extracts data and organizes it instantly. What this workflow does 1. Monitors Google Drive for new receipt uploads (images/PDFs) 2. Downloads and processes files automatically 3. Extracts key data using verified VLM Run node (merchant, amount, currency, date) 4. Saves structured data to Google Sheets for easy tracking Setup Prerequisites: Google Drive/Sheets accounts, VLM Run API credentials, n8n instance. Install the ver

At a glance

Extract and organize receipt data for expense tracking with VLM Run and Google is a ready-made n8n workflow you import as a workflow JSON file — no build required. It connects Slack, Google Sheets, Google Drive, Xero. It's free to download. Follow the 5-step import below to go live in minutes.

Platform
n8n
Connects
Slack, Google Sheets, Google Drive, Xero, QuickBooks
Modules
5
Price
Free
Version
v1.0
Extract and organize receipt data for expense tracking with VLM Run and Google workflow diagram

About this workflow

Transform your expense tracking with automated AI receipt processing that extracts data and organizes it instantly. What this workflow does 1. Monitors Google Drive for new receipt uploads (images/PDFs) 2. Downloads and processes files automatically 3. Extracts key data using verified VLM Run node (merchant, amount, currency, date) 4. Saves structured data to Google Sheets for easy tracking Setup Prerequisites: Google Drive/Sheets accounts, VLM Run API credentials, n8n instance. Install the verified VLM Run node by searching for VLM Run in the node list, then click Install. Once installed, you can start using it in your workflows. Quick Setup: 1. Configure Google Drive OAuth2 and create receipt upload folder 2. Add VLM Run API credentials 3. Create Google Sheets with columns: Customer, Merchant, Amount, Currency, Date 4. Update folder/sheet IDs in workflow nodes 5. Test and activate How to customize this workflow to your needs Extend functionality by: - Adding expense categories and approval workflows - Connecting to accounting software (QuickBooks, Xero) - Including Slack notifications for processed receipts - Adding data validation and duplicate detection This workflow transforms manual receipt processing into an automated system that saves hours while improving accuracy.

n8n

How to import this n8n workflow

  1. 1

    Download the workflow JSON file after purchase.

  2. 2

    Open n8n → click the menu → Import from File.

  3. 3

    Select the downloaded JSON and import.

  4. 4

    Set up credentials for each node that requires them.

  5. 5

    Click Execute Workflow to test, then activate.

Setup guide

Setup guide included

Purchase to unlock the full step-by-step guide

Related N8n workflows

Send a Telegram message with data from Google Sheets cell

Automatically send a Telegram message with specific data from a Google Sheets cell. Ideal for instant updates or notifications directly from your spreadsheet.

Free

Create Freshdesk responses from new Slack messages

Every time a new message is posted to a Slack channel being watched, Make will automatically reply to a selected Freshdesk ticket.

Free

Find the best food deals automatically with Bright Data & n8n

Description This workflow automatically scans food delivery platforms and restaurant websites to find the best deals and discounts. It helps you save money on meals by aggregating special offers and promotions in one place. Overview This workflow automates finding the best food deals and discounts from various websites. It uses Bright Data to scrape deal information and can be configured to send you notifications or save the deals to a spreadsheet. Tools Used n8n: The automation platform that o

Free

Analyze images & PDFs from Google Drive with Gemini 3 AI

Gemini 3 Image & PDF Extractor (Google Drive → Gemini 3 → Summary) Automatically summarize newly uploaded images or PDF reports using Google Gemini 3, triggered directly from a Google Drive folder. Perfect for anyone who needs fast AI-powered analysis of financial reports, charts, screenshots, or scanned documents. 🎥 Watch the full step-by-step video tutorial: What this template does This workflow watches a Google Drive folder for new files and automatically: 1. Detects new uploaded files - Uses

Free

Automate bug reports with Gemini AI: Jotform to GitHub with Telegram alerts

Execution video: This workflow automates the process of handling bug reports submitted through a form, from checking for duplicates on GitHub to logging the report and sending a notification. --- 1. A Bug is Reported 🐛 Trigger: The entire process kicks off when a user submits a bug report through a JotForm. This form collects the user's name, email, and a description of the bug. --- 2. The AI Agent Gets to Work 🤖 Action: The submitted bug description is sent to an AI Agent powered by Google G

Free

Send new Memberstack members to Google Sheets spreadsheet

When a new member is created in Google Sheets, a new row with the member's data is created in Google Sheets.

Free

Automate social media posts with AI content and images across Twitter, LinkedIn & Facebook

Auto-generate & post content using AI This workflow helps you create daily content using just a topic prompt. It writes a tweet, generates an image, and publishes across Twitter, Facebook, and LinkedIn — all on autopilot. --- How it works - Triggers daily at 10 PM to start the flow - Uses OpenAI to generate a niche topic title - Writes a short-form post (tweet style) with hashtags - Generates a Japanese anime-style image for visual context - Saves everything in Google Sheets

Free

Automate HS code lookup & enrichment with Google Sheets and customs API (beta)

I used to spend hours every week just copy-pasting product descriptions to find the right tariff codes for our international shipments. It was tedious and prone to errors." - Accounting specialist. This workflow eliminates that manual work entirely. It automatically finds customs tariff numbers (also known as HS Codes or "Zolltarifnummern") for your products and enriches your data in Google Sheets. It offers two powerful modes: bulk processing for entire product lists and an on-demand chat

Free

Reviews

No reviews yet

Be the first to buy and share your experience.

Leave a review

Sign in to share your experience with this workflow.

Log in to review
Free
No ratings yet

Create a free account to purchase workflows.

  • JSON blueprint — instant download
  • Setup guide PDF included
  • 5 downloads · valid 30 days
  • Works with n8n

Need help setting this up?

Book a 3-hour live setup session with an Agility consultant.

₹2,499/ session
3 hrs · video call
  • Configure live on Google Meet / Zoom
  • Free follow-up if workflow has defects
  • Platform expert assigned to you
Book installation session
Free