AI-Powered Email to Purchase Order Workflow Automatically scan your inbox for new purchase order requests, extract order details using Gemini AI, and log them into Google Sheets β all without manual effort. --- β¨ Core Capabilities - β± Runs every minute to check unread emails - π§ Filters emails by subject - π€ Uses Gemini AI to summarize email content & extract structured order details - π Formats dates into ISO calendar weeks - π Adds product data from Google Sheets to complete order info

AI-Powered Email to Purchase Order Workflow Automatically scan your inbox for new purchase order requests, extract order details using Gemini AI, and log them into Google Sheets β all without manual effort. --- β¨ Core Capabilities - β± Runs every minute to check unread emails - π§ Filters emails by subject - π€ Uses Gemini AI to summarize email content & extract structured order details - π Formats dates into ISO calendar weeks - π Adds product data from Google Sheets to complete order info - β Appends final purchase order records into a Google Sheet (without replacing previous ones) --- π Setup Essentials - π© Gmail account for fetching unread emails - π Google Gemini (PaLM) API credentials - π Google Sheet with predefined purchase order headers --- π Activation Guide 1. βοΈ Configure Gmail & Google Sheets credentials in n8n 2. π― Adjust the subject filter to match your email rules 3. π Connect Gemini AI with your API credentials 4. π Create a Google Sheet with the required headers 5. βΆοΈ Activate the workflow and let it run in the background --- π¨ Customizing the Workflow - π Email Filters β Change keywords in the filter node to match your purchase order email subjects - π· Order Fields β Modify Set and Append to Google Sheet nodes if your schema differs - βοΈ AI Instructions β Adjust the AI Agentβs prompt to fit your companyβs email style or product details - β² Frequency β Update the Cron node if you want to scan emails less often - π Target Google Sheet β Point to a different sheet or tab depending on your department or customer ---
Download the workflow JSON file after purchase.
Open n8n β click the menu β Import from File.
Select the downloaded JSON and import.
Set up credentials for each node that requires them.
Click Execute Workflow to test, then activate.
Setup guide included
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