Qualify & reach out to B2B leads with Groq AI, Apollo, Gmail & Sheets
This workflow contains community nodes that are only compatible with the self-hosted version of n8n. 🎯 How it works This workflow captures new lead information from a web form, enriches it with Apollo.io data, qualifies the lead using AI, and—if the lead is strong—automatically sends a personalized outreach email via Gmail and logs the result in Google Sheets. 🛠️ Key Features 📩 Lead form capture with validation 🔍 Enrichment via Apollo API 🤖 Lead scoring using AI (LangChain + Groq) 📧 Dynam
At a glance
Qualify & reach out to B2B leads with Groq AI, Apollo, Gmail & Sheets is a ready-made n8n workflow you import as a workflow JSON file — no build required. It connects Gmail, Google Sheets, LinkedIn. It's free to download. Follow the 5-step import below to go live in minutes.
- Platform
- n8n
- Connects
- Gmail, Google Sheets, LinkedIn
- Modules
- 12
- Price
- Free
- Version
- v1.0

About this workflow
This workflow contains community nodes that are only compatible with the self-hosted version of n8n. 🎯 How it works This workflow captures new lead information from a web form, enriches it with Apollo.io data, qualifies the lead using AI, and—if the lead is strong—automatically sends a personalized outreach email via Gmail and logs the result in Google Sheets. 🛠️ Key Features 📩 Lead form capture with validation 🔍 Enrichment via Apollo API 🤖 Lead scoring using AI (LangChain + Groq) 📧 Dynamic email generation & sending via Gmail 📊 Logging leads with job title & org into Google Sheets ✅ Conditional email sending (score ≥ 6 only) 🧪 Set up steps - Estimated time: 15–20 minutes - Add your Apollo API Key to the HTTP Header credential (never hardcode!) - Connect your Gmail account for sending emails - Connect your Google Sheets account and set up the correct spreadsheet & sheet name - Enable LangChain/Groq credentials for lead scoring and AI-generated emails - Update the form endpoint to your live webhook if needed 📌 Sticky Notes - Add the following mandatory sticky notes inside your workflow: - FormTrigger Node: "Collects lead info via form. Ensure your form is connected to this endpoint." - HTTP Request Node: "Enrich lead using Apollo.io API. Add your API key via header-based authentication." - AI Agent (Lead Score): "Scores lead from 1-10 based on job title and industry match. Only leads with score ≥ 6 proceed." - AI Agent (Email Composer): "Generates a concise, polite email using lead’s job title & company. Modify tone if needed." - Google Sheets Append: "Logs enriched lead with job title, org, and LinkedIn URL. Customize sheet structure if needed." - Gmail Node: "Sends personalized outreach email if lead passes score threshold. Uses AI-generated content." 💸 Free or Paid? Free – No paid API services are required (Apollo has a free tier).
How to import this n8n workflow
- 1
Download the workflow JSON file after purchase.
- 2
Open n8n → click the menu → Import from File.
- 3
Select the downloaded JSON and import.
- 4
Set up credentials for each node that requires them.
- 5
Click Execute Workflow to test, then activate.
Setup guide
Setup guide included
Purchase to unlock the full step-by-step guide
Related N8n workflows
Add new leads from Facebook Lead Ads to Google Sheets
Convert LINE handwritten memo images to tagged, searchable notes with Gemini, Google Drive and Google Sheets
Filter and add new rows in Google Sheets using a ChatGPT assistant for advanced messaging
Monitor favorite YouTube channels through RSS feeds and receive notifications
Follow up on overdue Xero invoices
Search LinkedIn companies and add them to Airtable CRM
Generate QR codes from URLs with QR Server API and downloadable images
Automated AI product photography and Instagram post generator (Deepseek/Segmind)
Reviews
No reviews yet
Be the first to buy and share your experience.
Leave a review
Sign in to share your experience with this workflow.
Create a free account to purchase workflows.
- JSON blueprint — instant download
- Setup guide PDF included
- 5 downloads · valid 30 days
- Works with n8n
Need help setting this up?
Book a 3-hour live setup session with an Agility consultant.
- Configure live on Google Meet / Zoom
- Free follow-up if workflow has defects
- Platform expert assigned to you